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Payroll & Human Resource Coordinator Position
The Payroll Coordinator is responsible for processing payroll for all County employees timely
and accurately in accordance with complex federal and state regulations. The Payroll
Coordinator oversees all functional aspects of the payroll operation including ensuring the
accurate and timely completion of all payrolls, directing, and supervising departmental staff,
responding to employee inquiries regarding payroll transactions, ensuring compliance with
federal and state tax regulations and completing various monthly, quarterly, and annual
reconciliations and certifications.
As the Payroll Coordinator is responsible for the processing and reconciliation of tax deposits,
quarterly, and yearly tax reporting including filing of W-2s. This position serves as the primary
liaison with administration as well as serving as the primary contact for departments for
timekeeping and payroll-related questions. This position is responsible for approving payroll
adjustments, reconciliation of corresponding ledger accounts and posting of necessary journal
entries.
As the Human Resource Coordinator position performs complex professional and administrative
work planning and implementing the County’s overall Human Resources programs and policies
in support of the County’s mission, vision, and values. This position is directly responsible for
providing direction of functions including, but not limited to, classification and compensation,
employee training and development, employee benefits, payroll, and employee records,
performance management, and employee relations. Functions ensure County compliance with
all personnel laws, regulations, and policies at the federal, state, and local levels.
Essential Functions
Experienced payroll coordinator with comprehensive knowledge of the payroll function
and best practices; this includes federal and state regulations regarding taxation, wages,
garnishments and the Fair Labor Standards Act. Business acumen with experience in
fiscal operations management and accounting including a demonstrated ability to apply
and adapt accounting principles and methods to a variety of fiscal situations.


Considerable experience with complex integrated Payroll, HRIS and financial systems.
Excellent written and oral communication skills including the ability to communicate
effectively with employees, departments, and agencies external to the County and
provide customer service in a timely and professional manner.


Maintains organizational compliance with federal, state, and local laws pertaining to all
Human Resources matters,


‘* Oversees the development and administration of Human Resources programs designed
to attract, develop, and retain excellent employees; and policies and practices designed
to align the organizations behavior with its values.
Develops, implements, communicates, and interprets policies and procedures;
maintains the Human Resources Policy Manual.
Coordinates the County’s Human Resource program including classification and pay,
employee relations, recruitment and selection, grievance procedures, EEO and diversity
initiatives, safety, performance appraisals, and benefit administration.
Assists the County Administrator, elected officials, department directors, supervisors
and employees on all Human Resources related matters.
Handles employee relations issues. Oversees investigations and advises staff
regarding complaints, performance issues, and disciplinary actions.
Coordinates the employee recruitment and hiring process; advertises job openings;
reviews applications; schedules and coordinates interviews.
Oversees drug and alcohol screenings and pre-employment background checks
Administers and coordinates employee benefits. Conducts yearly open enrollments for
health insurance and voluntary benefit plans for employees.
Maintains, coordinates, and monitors employee records and related documentation for
County employees and acts as legal custodian of those records.
Coordinates the Human Resources/Payroll administration functions and reviews and
approves keyed transactions.
Oversees Workers’ Compensation administration and claim processing
Coordinates and administers employee recognition events.
Counsels’ employees on retirement.
Performs other assigned duties.
Knowledge, Skills, and Abilities
Knowledge of the principles of personnel and payroll administration, classification, and
compensation and of Federal/State employment and tax laws.
Skill in effective communication, both verbally and in writing.
Skill in the use of computers and software applications related to the essential functions
of the job.
Skills in human resource management, preferably in the public sector, which shall have
included supervisory experience.
Skill in and ability to work in multiple program areas simultaneously.
Ability to meet deadlines during varying workload periods.
Ability to communicate effectively, orally and in writing
Ability to present facts and recommendations.


Ability to lead teams and facilitate groups


Ability to maintain effective working relationships with employees, departments, County
officials, representatives from outside agencies, other localities, and the public.


Ability to plan, supervise and review the work of subordinates.
Education, Experience, and Training


Bachelor’s degree in human resources, Business, Public Administration, or a related
field with eight (8) years of progressively responsible experience in personal and payroll
administration and three (3) years of which must have been in a supervisory or
managerial role.


Master’s degree and/or certification as a Human Resource professional preferred.


Extensive experience in personnel management in a local or state government setting is
preferred,


Valid State of Virginia Driver’s License.
Preferred Qualifications
« Human Resources Certification i.e., SHRM-CP, SHRM-SCP, PHR, SPHR



Payroll experience in state government and/or higher education. Working knowledge of
the Finance and/or Human Resource systems

Benefits
Russell County Government offers an excellent benefits package that includes health, dental
and vision, vacation, and sick leave as well as retirement benefits for all regular full-time
employees. Russell County participates in the Virginia Retirement System (VRS).